The act of convening a group is an act of leadership.

It takes courage, skill and a good dose of humility, to enable people to work together effectively.

And when we do, it’s magic!

Whether it’s face-to-face or virtually, we can help you get the most from your team, organisation or community meetings – either by facilitating them for you or supporting you to do them brilliantly yourself.

Meeting magic – our facilitation services

When you have an important meeting where the stakes are high, or you just want to be part of an effective everyday meeting, we can design, facilitate and document the meeting for you by providing:

  • Meeting design and process facilitation – guiding how people work together to get the most from the session
  • Digital facilitation – handling the technical stuff in virtual or blended meetings
  • Graphic recording – producing real-time visuals and graphics to support the work in the group

Meeting mentoring – supporting you to do it

When you want a meeting you’re leading to be magical we can work alongside you, in partnership, to:

  • Co-design – we work with you to develop a creative and robust design for your session
  • Co-facilitation – we can support you to lead the session
  • Digital facilitation or graphic recording – see above

We have extensive experience of designing and facilitating all kinds of meetings including: team building; project kick-offs; strategic planning; innovation and creativity forums; partnership and multi-stakeholder meetings – either internally or between different companies.

A note about working with large groups

There is huge potential power in convening a large group of people. The power lies in the breadth of work that is possible in a large group and the impact this can have organisationally, but unleashing this potential requires a different way of working that traditional conferencing does not achieve.

Going large

Typically, in business conferences when >20 people get together, the focus is on finding inspirational speakers to motivate people by sharing their stories. Whilst powerful stories can spark interest and inspire people, listening is too passive to create any sustainable changes in behaviour and, therefore, any sustainable impact in an organisation.

The power of a large group lies not only in scale, but also in the ability to involve the whole group, bring together diverse perspectives, and enable work on complex organisational challenges.


Features of LGI’s include:

  • They are part of a journey. They are not just isolated events, but part of an overall process, with work leading into and out of them.
  • The collaboration starts before the event. How the event is designed and prepared for is part of the intervention – preparing the ground by engaging people appropriately.
  • They focus on real work & learning from the work. The design is aimed at harnessing the wisdom of the group to do work that no one individual could do. The nature of working this way means everyone in the system participates, contributes and learns.

There is an art and science to working with large groups that is different from small group facilitation.

Whether it’s using an existing approach like Open Space Technology, World Cafés, Geek Speed Sessions, Future Searches or designing something entirely tailored, we are equipped to do what’s needed to ignite the power in large groups.

Sarah Perry

Sarah’s strengths are communication — engaging people in supportive and dynamic ways t ...

Katherine Woods

An engineering graduate with a corporate background, Katherine founded Meeting Magic in 19 ...

Kenda Gaynham

Over 20 years of experience in organisational development, practised leadership expertise, ...

Meet the rest

You’ve brought to life, in a very practical way, what I believe is a better way to work.

Chief Operating Officer